POSITION SUMMARY

The Finance Coordinator contributes to the operations of the CCES by providing bookkeeping services, and general program and administrative support across all areas of the organization. The Finance Coordinator also contributes to the development, implementation, and maintenance of the CCES’s overall corporate administration systems, financial, and human resources records.

DUTIES AND RESPONSIBILITIES

The key duties of the Finance Coordinator are to provide bookkeeping services to the finance team, provide support to the overall functions within corporate services, and other administrative duties.

CCES Corporate Services

  • Liaise with members of the finance team to ensure that bookkeeping functions are provided in accordance with Generally Accepted Accounting Principles and meet organizational goals and timelines;
  • Provide data entry support for all financial functions as required;
  • Manage the reconciling, balancing and charge verification of all bank, credit card, and service accounts for the CCES;
  • Assist with, and prepare CCES invoices for distribution to clients as required;
  • Assist with, and prepare, cheque, wire and EFT runs as required;
  • Monitor CCES vendors and clients and assist with the transition toward a 100% electronic payments environment;
  • Enter payables information into Microsoft Business Central 365 (MSBC) and related software, separating out tax components of payables, and assisting with coding;
  • Input and review DCO payroll data within Dayforce Powerpay system and respond to DCO payroll inquires as required;
  • Ensure DCO staff information is kept up to date and accurate within the MSBC and Powerpay systems;
  • Fulfill and process chaperone honouraria payments;
  • Process and prepare annual DCO T4s and T4As;
  • Process and reconcile Corporate VISA charges, including coding and tax component calculations, using the Continia Expense Management plug-in for MSBC;
  • As a member of the Corporate Services team, contribute to innovative approaches with respect to ways forward in this broad area of work.

Organization-Wide Administrative Operations

  • Along with other members of the team, fulfill backup role to other administrative positions as required;
  • Assist with correspondence, couriers, data entry and related administrative tasks as required;

General Responsibilities

  • Trouble shoot/problem solve in key responsibility areas;
  • Find and recommend improvements for processes and programs as applicable;
  • Other duties as assigned by the Executive Director, Corporate Services and the Comptroller.

Qualifications and Competencies

  • College diploma in the field of business administration/financial accounting/bookkeeping, bachelor’s degree in the field of business administration, or equivalent combination of education and experience;
  • More than one year and up to and including three years on-the-job experience and/or performing similar duties required. Knowledge and ability in the not-for-profit/charity sector considered an asset;
  • Previous experience with accounting software and an aptitude for technological solutions and approaches;
  • Experience working with Microsoft Business Central 365 considered an asset;
  • Ability to prioritize, meet deadlines, work under pressure and adapt to a fast-paced, changing environment while maintaining attention to detail are required;
  • Excellent interpersonal skills, ability to learn quickly and self-motivate while working independently and/or collaborating as part of a team;
  • Proficiency in MS Word, Excel, PowerPoint, Outlook required;
  • Excellent English verbal and written communication skills;
  • Functional in French language (verbal and written) considered an asset.

Applications for this position should be submitted electronically on Bamboo HR by November 22, 2024 at https://cces.bamboohr.com/careers/53

We thank all applicants for their interest but only applicants selected for an interview will be contacted.

Throughout its recruitment process, the CCES is committed to Canada’s linguistic duality and diversity of its people. We welcome expressions of interest from all qualified applicants including Indigenous persons, persons with disabilities, members of visible minority groups, and all gender identities and sexual orientations. Upon request, accommodation will be provided during the hiring process.