Manager, Human Resources

The Canadian Centre for Ethics in Sport (CCES) is an independent, national, not-for-profit organization. We want to make sport better because we recognize that quality sport can make a great difference for individuals, communities and our country. We work collaboratively with the Canadian and international sport communities to activate a values-based and principle-driven sport system; protect the integrity of sport from the negative forces of doping and other unethical threats; and advocate for sport that is fair, safe and open to everyone. The CCES is seeking an individual to fill this full-time permanent position.

The Manager, Human Resources contributes to CCES operations by recommending and managing staffing actions, related procedures and personnel policies including maintenance of the organization’s job classification and pay scale systems. In consultation with senior management, the Manager, Human Resources works to ensure that the organization has the necessary qualified staff to carry out its work. The Manager, Human Resources is responsible for the preparation and management of the organization’s personnel and professional development budgets, as well as the maintenance of confidential staff personnel records. In addition, the Manager, Human Resources provides support to volunteer members of the Compensation Review Committee, and acts as the organization’s group benefits plan administrator.

Duties & Responsibilities:

Management of Personnel & Staffing Actions

  • work with senior management staff to ensure the organization has the necessary qualified staff to get work done;
  • ensure CCES Job Classification and pay scale systems are appropriate and maintained;
  • ensure new and revised position descriptions are evaluated, reviewed and classified in the appropriate classification band;
  • draft position postings and ensure advertisement through regular CCES channels;
  • oversee the selection process of applicants including the review of applications received, contacting candidates for interviews, drafting interview questions, and participating in the interview process;
  • conduct reference checks for successful candidates as required;
  • prepare job offers in consultation with the Chief Operating Officer;
  • meet with new staff to provide orientation and oversee on-boarding and training;
  • conduct exit interviews with staff upon their departure from the organization, monitor trends and brief senior staff as required.

Personnel Policies and Procedures

  • monitor current employment standards and practices ensuring compliance with Provincial legislation and ensure adequate and appropriate CCES personnel policies;
  • recommend new personnel policies/revisions to existing policies and implement approved new/revised policies;
  • revise and update CCES Personnel Policy Manual as required;
  • develop and implement systems to support personnel policies;
  • in consultation with the Chief Operating Officer, solicit legal advice on HR matters as required.

Personnel Budget Management

  • develop and manage the organization’s personnel budget;
  • assist with the payroll function in collaboration with the Finance Team;
  • monitor departmental professional development budget accounts.

Records Management

  • maintain confidential information (file copies) for all full-time CCES staff members;
  • coordinate the performance appraisal process and maintenance of performance review records;
  • ensure orientation and training records are maintained and up to date.

Benefits Administration

  • notify benefits carrier of new hires;
  • ensure group plan benefits enrolment information is completed and submitted to carrier;
  • act as benefits plan resource for staff;
  • follow-up and investigate claims information as required;
  • monitor contracted services and competitive pricing options of benefits provider and assist with selecting service provider as required.

Compensation Review Committee

  • in consultation with the Chief Operating Officer, draft annual Compensation Review Committee Report for presentation to the Compensation Review Committee and CCES Board of Directors;
  • coordinate logistics and participate in the annual meeting;
  • provide assistance to Committee Members as required.

Qualifications and Competencies:

  • university degree in the field of human resource management, business administration, and/or social science or equivalent combination of education and experience.
  • three to five years of experience performing similar duties is required with demonstrated success in budget and personnel oversight and responsibility.
  • CHRP designation considered an asset.
  • demonstrated success in personnel oversight including employee development and performance management.
  • strong communication skills and an ability to facilitate discussion between staff and management.
  • knowledge and expertise in human resource management including a core foundation of HR functions and best practices.
  • ability to manage, create, implement and supervise policies and regulations.
  • successful record of accomplishment in performing effectively in a team setting and driven by team success.
  • able to work in a collaborative, supportive fashion and bring people together in a way that promotes the organization’s best interests in keeping with the CCES corporate culture.
  • professional conduct, sound judgement and leadership skills. Strong interpersonal skills including tact, diplomacy, and flexibility to work effectively with colleagues, peers and direct reports.
  • strong organizational skills, accuracy and attention to detail are essential.
  • demonstrated time management, problem solving and conflict resolution skills.
  • proficient in MS Word, Excel, PowerPoint, Outlook.
  • excellent English verbal and written communication skills.
  • French language (verbal and written) capability is preferred.

Starting Annual Salary Range: $55,000 - $ 66,000

Location: Ottawa

Applications for this position (resume and cover letter) should be submitted in confidence electronically by April 16, 2021 to the attention of Doug MacQuarrie, Chief Operating Officer, Canadian Centre for Ethics in Sport at [email protected].

Throughout its recruitment process, the CCES is committed to Canada’s linguistic duality and diversity of its people. The CCES is committed to fostering diversity within its organization as a source of excellence, cultural enrichment, and social strength. We welcome expressions of interest from those who contribute to the further diversification of our organization including, but not limited to women, Indigenous peoples, persons of all races, ethnic origins and religions, persons with disabilities and persons of any sexual orientation or gender identity. Accommodations are available on request for candidates taking part in all aspects of the selection process. This position is made possible with financial support from the Government of Canada. We thank all applicants for their interest but only applicants selected for an interview will be contacted.

For more information about the CCES, please visit www.cces.ca.