Corporate Services Coordinator

The Corporate Services Coordinator contributes to the operations of the CCES by providing bookkeeping services, and general program and administrative support across all areas of the organization. The Corporate Services Coordinator also contributes to the development, implementation, and maintenance of the CCES’ and True Sport Foundation’s overall corporate administration systems, financial, and human resources records.

DUTIES AND RESPONSIBILITIES

The key duties of the Corporate Services Coordinator are to provide bookkeeping services to the finance team, provide support to the overall functions within corporate services, and other administrative duties.

CCES Corporate Services
  • Liaise with members of the finance team to ensure that bookkeeping functions are provided in accordance with generally accepted accounting principles and meet organizational goals and timelines;
  • Provide data entry support for all financial functions as required;
  • Assist with the reconciling, balancing and charge verification of all bank and service accounts for the CCES and TSF;
  • Prepare and generate CCES and TSF invoices for distribution to clients;
  • Assist with, and prepare, cheque runs as required;
  • Monitor CCES vendors and clients and assist with the transition toward 100% EFT payments;
  • Enter payables information into NAV or existing software, separating out tax components of payables, and assisting with coding;
  • Input and review DCO payroll data within Ceridian Powerpay system and respond to DCO payroll inquires as required;
  • Ensure DCO staff information is kept up to date and accurate within Powerpay system;
  • Fulfill and process chaperone honouraria payments;
  • Process and prepare annual DCO T4s and T4As;
  • Process and reconcile Corporate VISA charges including coding and tax component calculations in preparation for payment;
  • Verify and reconcile FedEx invoices for coding and accuracy of charges;
  • Troubleshoot and problem solve national and international courier related issues as required;
  • Manage and reconcile petty cash for staff reimbursements of eligible office expenses;
  • Support Corporate Services record keeping practices;
  • As a member of the Corporate Services team, contribute to innovative approaches with respect to ways forward in this broad area of work;
  • Assist with inventory control as needed.
Organization-wide Administrative Operations
  • Along with other members of the team, fulfill backup role to other administrative positions as required;
  • Assist with correspondence, couriers, data entry and related administrative tasks as required;
General Responsibilities
  • Trouble shoot/problem solve in key responsibility areas;
  • Find and recommend improvements for processes and programs as applicable;
  • Other duties as assigned by the Executive Director, Corporate Services and the Comptroller.
Qualifications and Competencies
  • College diploma in the field of business administration/financial accounting/bookkeeping, bachelor degree in the field of business administration, or equivalent combination of education and experience.
  • Over one year and up to and including three years on-the-job experience and/or performing similar duties required. Knowledge and ability in the not-for-profit/charity sector considered an asset.
  • Previous experience with accounting software and an aptitude for technological solutions and approaches.
  • Experience working with MS NAV Dynamics considered an asset.
  • Ability to prioritize, meet deadlines, work under pressure and adapt to a fast paced changing environment while maintaining attention to detail are required.
  • Excellent interpersonal skills, ability to learn quickly and self-motivate while working independently and/or collaborating as part of a team.
  • Proficiency in MS Word, Excel, PowerPoint, Outlook required.
  • Excellent English verbal and written communication skills.
  • Functional in French language (verbal and written) considered an asset.

Applications for this position should be submitted in confidence electronically by October 3, 2022 to the attention of Byron MacDonald, Manager, Human Resources, Canadian Centre for Ethics in Sport using this link: https://cces.bamboohr.com/jobs/view.php?id=31. We thank all applicants for their interest but only applicants selected for an interview will be contacted. For more information about the CCES, please visit www.cces.ca.

Throughout its recruitment process, the CCES is committed to Canada’s linguistic duality and diversity of its people. We welcome expressions of interest from all qualified applicants including Indigenous persons, persons with disabilities, members of visible minority groups, and all gender identities and sexual orientations. Upon request, accommodation will be provided during the hiring process.